Proxy Meeting & Lecture Attendance

Are You Facing These “Can’t Be There” Problems?

• In HK/Macau/Taiwan? There’s an important industry meeting or lecture in Shenzhen, but you can’t get back to Shenzhen in time?
• Just Want the Materials? You registered for an event solely to collect the conference materials or swag bag, but don’t want to spend half a day attending?
• Mandatory Sign-in? Joined a course or event with strict attendance, and you won’t get credit if you don’t sign in physically?
• Need Live-Feed? Just need someone on-site to connect via video call at a key moment, allowing you to participate remotely?

Zerrand’s “Proxy Meeting & Lecture Attendance” service is designed to solve the attendance pain points for HK/Macau/Taiwan residents who are “not in Shenzhen.” We are your “temporary stand-in” and “reliable proxy” in Shenzhen.

What Does Our Proxy Attendance Service Include?

We offer highly customized services to meet your specific needs.

1. Basic Proxy: Sign-in / Seat Filling

For “presence-only” occasions.

• Service: Our runner will arrive at the specified location on time.
• Execution: We sign in using your name/information and “fill the seat” for the duration you require.
• Deliverable: Photo proof of sign-in and attendance.

2. On-site Information Gathering

For when you need to know what happened.

• Service: Beyond signing in, we “bring back” the information for you.
• Execution:
  • On-site Photos: Take pictures of the agenda, key PPT slides, and the event environment.
  • Collect Materials: Pick up all paper documents, brochures, and gift bags (Swag) for you.
  • Audio/Video Recording: Where permitted, we can record key speeches.

3. Real-time Remote Connection (Video Call-in)

For business occasions requiring limited participation.

• Service: Our runner is your “on-site camera and microphone.”
• Execution: At key moments (like a Q&A or specific speaker), we will connect with you via live video (e.g., WeChat), allowing you to be “virtually present.”
• Benefit: Far more cost-effective than traveling, without missing critical information.

4. Full Follow-up: Material Forwarding to HK/Macau/Taiwan

We offer a one-stop “Collect + Ship” service.

• Service: After the event, we consolidate all collected materials and items.
• Execution: We ship them via SF Express (collect) to your address in Hong Kong, Macau, or Taiwan.

Who Needs Our Service Most?

• HK/Macau/Taiwan Business Professionals: Need to attend industry summits, trade shows, or seminars in Shenzhen but have schedule conflicts.
• Entrepreneurs/SOHOs: Need to network or listen to lectures in Shenzhen but their time is too valuable.
• Students/Scholars: Registered for an academic conference and need someone to collect proceedings or sign in.
• Event Enthusiasts: Signed up for an interesting event but can’t make it, and don’t want to waste the ticket or the freebies.

Service Process (How It Works)

1. Submit Request: Clearly describe your needs (event name, time, location, specific tasks) via WeChat (recommended) or our website form.
2. Confirm Details & Quote: Our team confirms the service details (Need authorization? Need photos? How to handle materials?) and provides a quote.
3. Professional Execution: Our runner arrives at the event as agreed. You can stay in touch via WeChat for real-time updates.
4. Deliver Results: Task complete. Sign-in proof, photos, and material lists are sent to you. If forwarding, a tracking number will be provided.

Frequently Asked Questions (FAQ)

Q: Are your runners professional? Will they wear a suit?

A: Our runners’ default attire is clean and casual. If your meeting is a high-end business event, you can request this in advance. We will assign a runner suited for the occasion, who can wear business casual (e.g., a collared shirt).

Q: What if the sign-in requires my original ID?

A: We strongly advise against mailing your original ID. Our service is primarily for events that do not require original ID verification. If it is required, please confirm with the organizer beforehand if they accept “digital copies or a letter of authorization.”

Q: Can you ask questions or exchange name cards for me?

A: We can hand out your name card or relay a simple, pre-prepared question. However, we do not offer services requiring improvisation, professional negotiation, or in-depth networking.